You’ve compared the options and taken a close look at what this tool does and doesn’t do. Here’s exactly how to use it.
Step 1: Company and employee details
Enter the company name and the employee’s name. If you don’t have every field – like a specific job title – leave it blank; the tool marks unconfirmed details with a bracketed placeholder instead of guessing.
Step 2: Termination type and reason
Choose from all six supported types – With Cause, Without Cause, Layoff/Redundancy, End of Contract, Mutual Agreement, or Probation Period Failure – and give the reason. This is what actually changes the tone and structure of the letter, not just the names.
Step 3: Effective date and optional details
The effective date defaults to the actual current date, confirmed consistent across repeated testing. Add severance, benefits continuation, or company property details if you have them – if you don’t, leave them blank rather than guessing.
Step 4: Review, copy, or download
The tool produces a complete letter built around what you entered. Copy it, download it, and give it a human read-through – ideally from HR or legal – before it goes out. This tool generates template letters for informational purposes only and does not constitute legal advice.
Try it now
Generate your free termination letter
Want a reusable version?
If your team handles terminations often enough that a one-off generator isn’t quite enough, the Termination Letter template is available as a single purchase or as part of a Templates Hub plan – or browse the full Employee Offboarding collection for related templates like the Termination Memorandum and Resignation 2 Week Notice Letter.
Leave a Reply